Ability to Deactivate Room Types

Stay allows users to deactivate room types configured at a property. A room type can be deactivated only when the following conditions are satisfied:

• The room type to be deactivated must not be associated with active reservations.

• The room type to be deactivated must not be associated with scheduled room moves.

• The room type to be deactivated must not be associated with active room blocks of groups.

To deactivate a room type, users must deselect the Active checkbox in the Edit or Add pop-up screens that appear when users modify or create a new room type (All Settings ➜ General ➜ Rooms & Room Types ➜ Room Types ➜ Add/Edit). When users deselect the checkbox and click Save, the room type will be deactivated successfully when the mentioned conditions are satisfied.

When any of the mentioned conditions are not satisfied, the following message will be displayed in the Edit or Add pop-up screens: Cannot be made inactive as this room type has active reservations. Click here to select another type to convert these associations in the room type conversion. When users click the Click here hyperlink, they will be navigated to the Room Type Conversion tab where the reservations associated with the room type to be deactivated can be converted to a different room type. Once the room type conversion is completed, users can deactivate the room type by deselecting the Active checkbox.

Once deactivated, the room types will not be displayed in the following areas:

• Daily Rates (Settings ➜ Rates ➜ Daily Rates)

• Configuring calendar restrictions (Settings ➜ Rates ➜ Calendar)

• Rate plans

• Packages

• Auto Recurring Fee (ARF) rules

• Configuring authorization rules (Settings ➜ Guest Accounting ➜ Credit Cards ➜ Add)

• Yielding rules (Settings ➜ Rates ➜ Yielding)

When rooms are assigned to reservations, the room types with ranks lower than the deactivated room types are updated and assigned next in the order of priority to reservations.